project management
You used to pull tasks from emails by hand.
Chase meeting notes.
Dig through Figma threads.
Now your board builds itself from every meeting you take,every email you get, every comment left in Figma.
Todo List
Today, sorted before you start.
Your tasks from projects, meetings, and everything in between. Already pulled together. Just show up.
Missed it? It didn't miss you.
Tasks that slipped while you were heads-down, surfaced automatically. Add them today or let them go.
Kanban Board
Your project. One place.
Your tasks from projects, meetings, and everything in between. Already pulled together. Just show up.
Figma lives here too.
Link your Figma file directly to the board. Every comment lands as a task on your project board and your todo list.
Pomodoro Timer
Built for brains that
need a deadline to start.
Set a timer for any task on your todo list or project board. Focus for 25 minutes. Take a break. Repeat. Get more done.
The project board that doesn't judge you
for leaving it to the last minute.
8 days a month. 96 days a year.
All spent managing instead of doing.
That's 3 projects done. Or one really good sabbatical.
What is an AI project manager?
An AI project manager
does the admin part of the job.
An AI project manager is software that uses AI to keep a project up to date for you: it turns meetings, emails and feedback into tasks, keeps the board current, and tells you when something needs your attention. You still make the decisions. It does the copying, sorting and chasing that eats a project manager's week.
SayBriefly is an AI project manager for freelancers and studios. It builds your project board from your client calls, emails and Figma comments, and it warns you when a client asks for something that isn't in the brief you agreed, so scope creep gets caught before you've done the work for free.
How it works
Your board fills itself.
From your meetings
SayBriefly takes notes on your calls without a bot, then pulls out decisions and next steps and files them under the right client project.
From your email
Client emails are matched to their project by sender, and requests and deadlines are picked out of the thread.
From Figma and Slack
Link a Figma file or a Slack channel to a project and new comments come in as work to do.
The part no other project tool does
It knows what you agreed.
And notices when it changes.
Every project gets a brief: the deliverables, and what's not included. Lock it, and SayBriefly checks every call and client email against it. When a client asks for something new, you get a scope alert with their exact words and the line of the brief it goes beyond.
“Love the direction! Can we add an animated intro screen before the homepage loads?”
Figma comment · Tue, Mar 10
Asked for: an animated intro screen.
Your brief says: homepage redesign, static layouts only. Animation is not included.
Outside the brief
Write the brief once.
Or let SayBriefly draft it
Start from a blank brief, or pick the kickoff call notes and emails and SayBriefly drafts the deliverables and exclusions for you to edit and lock.
Catch the extra ask.
From calls and email
Casual requests are the ones that slip through: “quick tweak”, “while you're at it”. They're checked against the brief whether they were said on a call or written in an email.
Decide, then get paid for it.
Your call, with the facts
Every alert has the quote and the brief line side by side, so you can reply with a quote, agree to it, or say no, without digging through threads.
Project management software, without the upkeep
Everything a project board needs.
Nothing to keep updating.
Kanban board or list.
To Do, In Progress, In Review, Done
Drag cards across columns, add your own, or switch to a list. Drop a card in Done and it's marked complete everywhere.
Cards that hold the whole task.
Checklists, labels, due dates, files
Each card has a priority, start and due dates, assignees, labels, a checklist, comments, attachments and reminders.
Time on every card.
Estimates and logged hours
Log time against a card and see it next to the estimate. Hit play to run a pomodoro on the card you're working on.
Ask it to move things.
An assistant that can edit the board
“Move the homepage cards to In Review.” “Add a checklist for launch.” Ask in chat and the assistant creates, moves and assigns cards for you.
Bring in the client.
Guests and read-only links
Invite a client or a freelancer to one project by email, or share a read-only link that opens without a login.
Cards and your to-do list stay in sync.
One tick, both places
Send a card to your to-do list and it shows up in Plan My Day. Tick it off in either place and both are done.
Stop running projectsfrom five tabs.
A board in one tool, call notes in another, client emails in Gmail, feedback in Figma, and you in the middle copying between them. SayBriefly brings the calls, the email, the board and the brief into one app, so the project updates itself and you don't pay for a separate project tool.
Boards, cards, briefs
Everything a small team needs to run client work.
No separate project tool
If you use SayBriefly for meetings or email, your boards are already there.
One app, not five
Meeting notes, email, projects, to-dos and your calendar in one place.
AI project management tools,
side by side.
← Scroll to compare →
Kanban boards
Tasks from your meetings
custom setup
paid add-on
paid plans
Tasks from your email
by forwarding
by forwarding
by forwarding
Figma comments become tasks
via Zapier
Built-in pomodoro timer
time tracking only
time tracking only
Mac and Windows desktop app
Flags client requests that aren't in the brief
Checked September 2026 on each product's own website. Add-ons and integrations noted where a feature needs one.
What it looks like
One client project, one week.
You talk through the website redesign with Maria. Afterwards you pick the call notes and SayBriefly drafts a brief from them: five pages, static layouts, two rounds of changes.
Tuesday · the boardYou lock the brief and the board fills with cards from the call: wireframes, homepage design, content pages, handoff.
Wednesday · an emailMaria emails a new deadline for the homepage. It's matched to her project, and the date is picked out for you.
“Can we add an animated intro?” A scope alert shows her words next to the brief line that says animation isn't included. You send a quote.
Using AI in project management
Six ways to use AI
in project management.
Let it take the meeting notes
Next steps written down during the call are next steps nobody has to remember.
Write the brief first
AI can only spot scope creep if there's an agreed scope to compare against.
Keep client email tied to projects
A request is only useful when it's filed with the project it belongs to.
Review, don't retype
Check what the AI added once a day instead of typing it all yourself.
Keep the decisions human
Let AI flag the extra ask. Deciding whether to charge for it is your call.
Plan the day from the board
Pull today's cards into one short list instead of scanning every project.
Who it's for
Built for client work,
not for enterprise portfolios.
Freelancers
Be your own project manager without spending Friday afternoon updating boards and chasing notes.
Design and dev studios
Every client has a brief, a board and a history of what was asked, so nobody works on a change that was never agreed.
Project managers at agencies
Spend the week on clients and the team, not on turning call notes into tickets.
You're good at the work.
It's the admin around it that's hard.
When project admin is the hard part
A project manager for
brains that hate admin.
Updating boards, writing up calls and tracking who asked for what is the work many people put off, and for a lot of people with ADHD it's where projects quietly fall apart. SayBriefly does that part, so what's left is the work you're actually good at.
A board that's already current
No Friday catch-up session to make it true again.
Nothing to remember from the call
What was agreed is written down and filed.
A timer on the next card
Pick one card, start 25 minutes, begin.
Questions
What people ask about AI project managers.
What is an AI project manager?
+
An AI project manager is software that uses AI to keep a project up to date: it turns meetings, emails and feedback into tasks, keeps the board current, and flags what needs your attention. SayBriefly is an AI project manager for freelancers and studios that also warns you when a client asks for work outside the agreed brief.
Can AI replace a project manager?
+
No. AI is good at the admin: writing up calls, filing emails, creating cards and noticing changes. Decisions about clients, budgets and people still need a person. SayBriefly takes the admin so that person has time for the decisions.
How is AI used in project management?
+
The most useful places are meeting notes and next steps, turning client requests into tasks, keeping the board current, planning the day, and spotting scope creep by comparing new requests with the agreed brief.
How does SayBriefly catch scope creep?
+
Each project has a brief with its deliverables and what's not included. Once you lock it, SayBriefly checks client calls and emails against it and sends a scope alert with the client's exact words and the brief line the request goes beyond.
Where do the tasks on the board come from?
+
From the call notes and emails you pick when you set up a project, from Figma files and Slack channels you link to it, and from anything you or the assistant add. Client emails are matched to their project by sender.
Does it have a kanban board?
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Yes. Every project has a kanban board with To Do, In Progress, In Review and Done columns that you can change, plus a list view. Cards have checklists, labels, due dates, assignees, comments, files and logged time.
Can I share a project with my client?
+
Yes. Invite a client or freelancer to a single project by email, or share a read-only link that opens without a login.
Does SayBriefly have Gantt charts?
+
No. SayBriefly is built around boards, briefs and to-do lists for client work. If you need Gantt charts and portfolio planning for large teams, a tool like Asana or Monday is a better fit.
Is there a desktop app for Mac and Windows?
+
Yes. SayBriefly runs on Mac (macOS 12 or later) and Windows 10 and 11, and in the browser at app.saybriefly.com, all in sync.
Do I need a separate project management tool?
+
Not for most freelancers and small studios. Project boards are included in SayBriefly together with the meeting notetaker, email sorting, to-do list and calendar.
It's 4pm on a Friday. The brief is locked, the client is happy, and Scribbble already sent the meeting recap. You close the laptop.
That's the point.
“SayBriefly allows me to give my full awareness in meetings, enabling radical presence, relevant question-asking, and finding flow that was otherwise elusive when note-taking.”
Emma Joel, Creative Director
Itsmy Studio
“The AI summaries are incredibly accurate. Our entire team adopted SayBriefly within weeks, and our post-meeting clarity has never been better.”
Marcus Chen, Product Manager
Pixel Lab
“What used to take hours of note-taking and follow-up emails now happens automatically. SayBriefly is the assistant I didn't know I needed.”
Sarah Williams, Head of Design
Studio Bloom
Run the project.
Skip the admin.
Boards from your calls.
Tasks from your email.
Scope creep caught early.
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